- #HOW TO SEND OUTLOOK CONTACT GROUPS HOW TO#
- #HOW TO SEND OUTLOOK CONTACT GROUPS WINDOWS 10#
Now you're ready to create the new contact group and populate it with the contacts in the TechRepublic folder as follows: Figure D The new folder contains copies of your TechRepublic contacts. If the new folder isn't visible in the Navigation pane, close and relaunch Outlook. Figure C Create a new folder.Īt this point, you have a new contacts folder named TechRepublic with four contacts, as shown in Figure D.
In the resulting dialog, click New, enter TechRepublic ( Figure C), and click OK twice.įigure B Copy the contracts to a folder. In the next submenu, choose Copy To Folder ( Figure B). Right-click the selection and choose Move from the resulting submenu. Click the first contact in the TechRepublic section and then hold down the key while clicking the last to select all the contacts in this group. If you need to create a new folder, do the following: If you don't press while dragging, Outlook will move the contacts from your default folder. Doing so will copy the contacts to the folder. If you have an existing folder where you can copy the grouped contacts, drag the group from the list to the folder while holding down the key. Click the Company header cell to group your contacts by company ( Figure A).įigure A Group a list by the Company field. Click Change View in the Current View group and choose List. Open the People (Contacts) window if necessary. The first step is to group the contacts by a related value-in this case, that's a Company value of TechRepublic: To illustrate this easy grouping trick, we'll populate a new group named TechRepublic with TechRepublic contacts. As you read, you'll find that the context distinguishes the two uses. Second, a contact group is a collection of contacts you can refer to and use by name. First, by sorting a list view, we can see contacts in groups-contacts who are related by a field value. Throughout this article, you'll see the term group used in two ways. SEE: How to update multiple Outlook contacts using an easy grouping trick Quick terms There's no downloadable demonstration file for this article. In addition, the People window is the Contacts window in earlier versions. Contact groups are known as distribution lists in much older versions.
I'm using Outlook 2016 on a Windows 10 64-bit system, but this technique will work in earlier versions.
Create a new group or edit an existing group by adding the folder.
Copy the contacts to a new or existing folder. Group contacts appropriately in a list view. In this article, I'll show you how to add multiple contacts to a contact group in three easy steps: 
Fortunately, you can use a shortcut if the contacts are related in some way. But if the group comprises dozens or hundreds of contacts, finding and adding each one individually to the group would be a tedious task. Creating the group is a quick and easy task if you add only a few contacts. You probably know what a contact group is-it's what you use to send the same email to multiple people at the same time.
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